Mastering the Cash Drop Process at Subway: A Step-by-Step Guide
Managing cash flow is a crucial aspect of running a successful business, especially in fast-paced environments like Subway. One essential procedure every employee should master is performing a cash drop. This process not only helps maintain optimal cash levels in the register but also ensures that excess money is securely stored. In this blog post, we’ll provide you with a comprehensive guide on how to execute a cash drop effectively, along with practical insights to streamline the process.
What is a Cash Drop?
A cash drop refers to the process of removing excess cash from the register and depositing it into a safe. This practice is commonly implemented during shifts when the cash drawer accumulates too much money, which can pose security risks and complicate daily transactions. By performing regular cash drops, you can minimize the likelihood of theft and maintain organized financial records.
Step-by-Step Guide to Performing a Cash Drop
Let’s break down the cash drop process into clear, manageable steps:
Step 1: Accessing the Cash Drop Function
- First, locate the Restaurant Functions button on your POS (Point of Sale) system.
- Press this button to initiate the cash drop process.
Step 2: Log into the POS
- Once you’ve accessed the restaurant functions, log in to the POS.
- Ensure you are on the Cash Control tab before proceeding.
Step 3: Initiating the Cash Drop
- Select the Cash Drop button (make sure not to confuse it with the one-minute cash in feature).
- This action will open the cash drawer for your cash drop.
Step 4: Preparing Your Cash for Drop
Now that the cash drawer is open, follow these guidelines for handling the different denominations:
- Fifties and Hundreds: Remove any $50 or $100 bills and set them aside for dropping.
- Twenties: Keep a total of $80 in this slot before dropping the excess.
- Tens: Maintain $100 worth of tens; drop any remaining amount.
- Fives and Ones: For now, leave these bills in the cash drawer—do not touch them.
Step 5: Counting and Recording the Amount
Once you have sorted your cash, it’s critical to tally everything correctly:
- Count the total amount you are dropping.
- You can utilize the calculator function on your POS system to assist with this task.
- Input the total amount into the cash drop screen on the POS (e.g., if you are dropping $110, enter “110”).
- After entering the amount, press the Save button to confirm.
Step 6: Printing the Receipt
Once the amount is saved, ensure to print the receipt:
- This receipt contains vital information about the cash drop, including the total amount dropped.
- It’s essential to secure this documentation alongside the cash.
Step 7: Securely Storing the Cash
With your cash and receipt ready, follow these final steps:
- Retrieve a money envelope from the designated area in the store.
- Place both the cash and the printed receipt inside the envelope.
- Seal the envelope properly to avoid any tampering.
- Deposit the sealed envelope into the bottom safe’s cash deposit slot.
Best Practices for Cash Drops
To enhance the efficiency and security of your cash drop procedures, consider these best practices:
- Perform Regular Drops: Schedule frequent cash drops throughout your shift to prevent accumulating too much cash.
- Document Everything: Keep meticulous records of each cash drop along with the receipts for accountability.
- Stay Alert: Always be aware of your surroundings when performing a cash drop, especially in busy periods.
- Communicate: Inform your team members when you are making a cash drop to ensure transparency and support.
Conclusion
Mastering the cash drop process is vital for any Subway employee to ensure efficient operations and secure management of the cash flow. With the steps laid out in this guide, you can confidently perform cash drops and contribute to the overall safety and efficiency of your workplace.
By implementing the outlined best practices, you’ll not only streamline the cash drop process but also foster a culture of diligence and care among your peers. For further tips on managing other aspects of Subway operations, stay tuned to our blog!
Key Takeaways:
- Understand the importance of cash drops in safeguarding your cash flow.
- Follow the step-by-step instructions diligently for accurate execution.
- Implement best practices to improve efficiency and security.